A proper website for your village hall — what's on, and how to enquire about booking it.

What a village hall website needs

People look up a village hall mainly to hire it, so availability, price and facilities decide everything. The hall's trustees also need a place to show who runs it, report finances and attract volunteers.

What to publish

• Hire rates by type of user, with what is included such as kitchen, chairs, tables and heating.
• Capacity, floor plan, accessibility, parking and photos of the main room set up for different events.
• An availability calendar or a clear way to enquire, with the booking steps explained.
• Regular users, such as clubs and classes, so residents can find what happens on which day.
• Licensing details, house rules and cancellation terms for hirers.
• Trustee names, charity number if registered and the AGM date; check details with the Charity Commission or ACRE guidance.

Common mistakes to avoid

• Not publishing prices, so every enquiry becomes a phone call.
• A calendar that is never updated, resulting in double bookings.
• Forgetting the committee side: no volunteer call means the same few people do everything.

Frequently asked questions